Coaching batch timing change notices
When a batch time changes, tell parents and students at least two days ahead, with the batch name, the old and new timing, the start date, and whether transport changes too.
Last updated:
Ready-to-send messages
Hello! From {dueDate}, {name}'s batch at {business} will start one hour earlier because of the exam schedule. Please reply if this causes a problem. 📚
Dear Parent, Please note that the timing of {name}'s batch will change from {dueDate}. Kindly make arrangements accordingly. Regards, {business}
Namaste, {dueDate} se {name} ki batch ka time badal raha hai. Koi dikkat ho to reply karein. – {business}
Replace {name}, {amount}, {month}, {dueDate} and {business} with your own details – or let the FeeSend app fill them in for every member automatically.
When to send
Two to five days before the change. For extra classes before exams, a week ahead so families can plan.
Tips
- Name the batch, because families with two children in different batches get confused.
- For extra classes, say whether they're free or charged.
- Send individually from FeeSend so the notice isn't buried in a group chat.
Mistakes to avoid
- Changing timing the same day except in emergencies.
- Telling only students; parents arrange transport.
Send this to every pending member in one tap
FeeSend fills in each member's name, amount and month and opens your own WhatsApp ready to send. No copy-paste.
Questions
How early should coaching centres announce timing changes?
Two to five days ahead, and a week for exam-time extra classes.
Should I charge for extra classes before exams?
Decide and say so in the notice. Many centres include them in the monthly fee.